NAN – Qualifying Show Requirements
Core Classlist Requirement
The core classlist has been eliminated as a requirement. However, it is still recommended as a minimum classlist in breed halter.
Draft Show Packet
A draft version of a show’s entire show packet must be submitted as a part of the application process. This draft show packet must include:
- Show date & location
- Complete final list of classes (no draft classlists will be accepted)
- Rules, regulations, and limits for showing
- Name, address and phone number of person responsible for show (show host(s) of record)
- An advertising plan listing any venues the show will be advertised in.
Qualification Information
Show must inform entrants that first- and second-place equids or approved fantasy animals (see page 4 of our Policies Document for details) in its OPEN classes qualify for NAN. An open class is defined as competition where the entrant is not limited by skill level, age, or years of competition. Any classes that limit entrants by these criteria cannot be counted as NAN qualifier classes.
Advertisement
The show must advertise the show publicly, in print or over the Internet, in advance of the show date. Please submit a list of your intended advertising venues with your application. Ads in newsletters and postings on Facebook groups, Twitter, or model horse related YahooGroups are acceptable forms of advertising.
Open Entry
Show must not be “by invitation”; all persons must be allowed to enter. Show may limit entry by number of entrants but in that case must accept entries on a first-come, first-serve or other impartial basis.
Essential Fairness Requirements
No showholder or relative of showholder may enter a NAN-Qualifying division at a show held by the same showholder. A showholder is defined as the individual or entity that ensures NAMHSA rules and policies are followed and recruits, selects and assigns judges (or has an agent who recruits, selects and assigns judges) to the show’s divisions. The showholder (or agent for the showholder) must be present at the show. In the case of an absentee showholder, the agent will be considered the showholder. A “relative” is any person related to showholder as grandparent, parent, step-parent, aunts or uncles (by blood or marriage), spouse, significant other, son, daughter, step-son, step-daughter, sibling, in-law, niece, nephew, first cousin, or any person residing with showholder or other relatives of showholder. Any non-relative, non-cohabiting individual who co-owns models with a showholder may enter a NAN-Qualifying show hosted by that showholder. The individual will be allowed to show only models not co-owned with the showholder.
A person may not show and judge in the same division at a NAN-Qualifying Show. A division is defined as one or more grouped classes such as “OF Breyer Plastic”, “Custom Glazed”, or “OF Performance”. A judge may not judge any model that he/she has worked/collaborated on. A judge may not judge any model which he/she owns or has owned within the last six months. A judge may not judge models owned by relatives of the judge, as defined in paragraph above. A judge may not judge any models owned by any individual who co-owns one or more models with that judge.
NAN Tickets aka NAN Cards
The show must agree to distribute NAN qualification ticket that will be sent to each showholder. There will be 2 tickets sent per NAN qualifiying class at the show; one for the first place winner and one for the second place winner. Showholders must agree to put down the tickets along with the ribbons in each class.
Additional information:
Showholders: How to distribute tickets
Show Entrants: What to do with your tickets
Results
Show must provide results of the show to NAMHSA, including a listing of the entrants’ names in a searchable, single file format. Results must be submitted within 30 days of show date. “Results” can be full results or just first/second places in qualifying classes.
Results can either be uploaded using the same link to the form you received as confirmation of sending in your show application (preferred) or sent by email to the Show Membership Secretary. The final question on the form allows you to automatically upload results. The show membership secretary will link them to the website show list.
More information on how to prepare your show’s results, and how to send them to the Show Results Processor, can be found here at our How to Send Show Results page.
Notification of Changes
If the show date, location, class list or any other substantial change is made, the showholder must inform the Secretary and update the application you submitted using the confirmation link you received.
You MUST inform the Secretary of ANY class list changes that result in MORE classes being added, so that more tickets can be sent in time for your show. There will be a fee of $10 imposed if a show changes its class list within 60 days of the show date. Changes do not include class splits, but would include addition of a new division or completely new classes. No fee will be assessed if changes are made 60 days or more from the show date. This policy is intended to reduce the number of “rush” changes requested of the Member Show Secretary.
Due Date for Application
The show must apply for membership and pay the fee not later than 60 days prior to the show. The show may not be advertised as a NAN-Qualifying Show until dues have been paid.
This gives NAMHSA time to process your application, approve your class list, and mail your tickets. This also gives you time to advertise your show once membership is given. In case of errors or ommissions, it is highly recommended you submit your show at least 90 days in advance to allow for any changes to be processed prior to the 60 day deadline.
Publication of Information
All submitted information except address and phone number of the showholder will be included in member show listings NAMHSA maintains for the public and included on our website, unless the showholder requests that such information not be published.
Loss of Membership
a) Voluntary Resignation: A member may resign from membership of NAMHSA by sending written notice to the President. A refund of 60% of funds paid for show fees will be issued if the resignation is received by NAMHSA at least 60 days prior to the show date.
b) Involuntary Loss of Membership: A membership may be suspended or revoked by NAMHSA for violation of membership requirements set forth here and in the NAMHSA bylaws. Such revocation will not relieve said member from the obligation to pay any outstanding dues.
Show Membership Application Procedure
Complete the show membership application.
You will receive a confirmation by email with a link to your submitted form. SAVE THIS LINK! You can use it to submit changes, and to submit your results after the show. If you have any trouble submitting your show through this form, you may email the Show Membership Secretary at Showmembership@gmail.com.
If you are unable to submit your show using the online form, you may mail your application to the show membership secretary at the below address. Please note, NAMHSA is not responsible for applications delayed or lost in the physical mail. We recommend mailing applications at least 90 days before the show date to ensure they are received before the deadline.
Carrie Richmond
NAMHSA Show Secretary
PO Box 214
Keene, TX 76059
showmembership@gmail.com
You can also track status of your submission by viewing the current list of submitted shows HERE. Status will read submitted, approved, denied, cards ordered, or cards shipped. The Show Membership Secretary generally updates statuses on a weekly/bi-weekly basis.